The Australian Institute for Motor Sport Safety (AIMSS), a not-for-profit organisation, was established in 2007 and is the peak body for motor sport safety and related research in Australia.
AIMSS works in conjunction with Motorsport Australia in an advisory role and is a research partner of the Fédération Internationale de l'Automobile (FIA) Institute for Motor Sport Safety and Sustainability to develop safety through research, education and industry liaison.
This privacy policy will explain how AIMSS uses the personal data we collect from you when you use our AIMSS application and web applications.
The mission of AIMSS is to improve safety within motor sport activities in Australia and the wider world. Any data we collect from this Website may be used to contact you, or any purpose which AIMSS has legitimate buisness.
AIMSS collects the following data:
You directly provide AIMSS with most of the data we collect. We collect data and process data when you:
AIMSS may also receive your data indirectly from the following sources:
AIMSS collects your data so that we can:
AIMSS securely stores and encrypts your data on secure webservers at various locations depending on your location or ASN. AIMSS, AIMSS and our third-party service providers are fully GDPR compliant meaning we will treat your personal information consistently with GDPR requirements - see https://gdpr.eu for more information or email dpo@aimss.com.au.
Personal data required for the operation of your AIMSS account will be held till necessary to fulfil the purpose of collection. Medical data on motor sport crash reporting will be held till necessary to fulfil the purpose of collection. Medical data will be encrypted at all times in the database table it is held in.
We do not and will not sell your data to any third-parties. AIMSS uses a number of third-party services as part of the normal operation of the platform. As such, your data may be shared and processed by these entities in the normal operation of the AIMSS application. All third-party service providers are GDPR compliant.
We may disclose your personal information to the following overseas recipients:
If you are an individual in a country in the European Economic Area (EEA), we may be required to comply with the EU General Data Protection Regulation 2016/679 (the GDPR) which applies to us when processing the personal information of individuals (data subjects) who are in countries in the EEA in relation to offering you our products or services or if we monitor any of your behaviour when in those countries. Your specific data protection rights are explained at 8.1 below.
AIMSS would like to make sure you are fully aware of all of your data protection rights under the GDPR, these are further detailed in the following link (GDPR Chapter Three). For ease of reference we’ve summarised some important points below.
Every relevant user is entitled to the following:
The right to access - You have the right to request AIMSS for copies of your personal data.
The right to rectification - You have the right to request that AIMSS correct any information you believe is inaccurate. You also have the right to request AIMSS to complete information you believe is incomplete.
The right to erasure - You have the right to request that AIMSS erase your personal data.
The right to restrict processing - You have the right to request that AIMSS restrict the processing of your personal data.
The right to object to processing - You have the right to object to AIMSS processing of your personal data.
The right to data portability - You have the right to request that AIMSS transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at:
Email: dpo@aimss.com.au
Phone: +61 3 9593 7744
Or write to us at: Australian Institute for Motor Sport Safety, PO Box 172, Canterbury LPO, Vic 3126, Australia.
In the event of a data breach, or suspected data breach, AIMSS will follow our Data Breach Response and Action Plan and will carry out remedial work including contacting affected people should the requirement to do so be made and also reporting the breach to relevant authorities.
AIMSS would like to send you occasional information and surveys about the AIMSS application. These surveys are intended to improve the AIMSS offering.
If you have agreed to receive marketing, you may always opt-out at a later date. You have the right at any time to stop AIMSS from contacting you for marketing purposes.
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our platform, we may collect information from you automatically through cookies or similar technology. For further information, visit allaboutcookies.org.
AIMSS uses cookies in a range of ways to improve your experience on our platform, including (but not limited to):
There are a number of different types of cookies, however, our platform uses:
You can set your browser not to accept cookies. However, in a few cases, some of our platform features may not function as a result.
The AIMSS website and AIMSS platform contain links to other websites operated by third parties. We make no representations or warranties in relation to the privacy practices of any third-party website and we are not responsible for the privacy policies or the content of any third-party website. If you visit these websites, they will be governed by their own terms of use (including privacy policies).
This Policy will be reviewed from time to time to take account of new laws and technology, changes to our operations and practices and the changing business environment. The most current version of this Policy is located at https://aimss.com.au/privacy-policy and can also be obtained by contacting our Data Protection Officer at dpo@aimss.com.au.
Subject to the exceptions set out in the Privacy Act, you may seek access to and correction of the personal information which we hold about you by contacting our Data Protection Officer at dpo@aimss.com.au. We will require you to verify your identity and to specify what information you require. If a fee is charged for providing access, you will be advised of the likely cost in advance.
If you have any questions about our Privacy Policy please do not hesitate to contact us.
Email: dpo@aimss.com.au
Phone: +61 3 9593 7744
Or write to us at: Australian Institute for Motor Sport Safety, PO Box 172, Canterbury LPO, Vic 3126, Australia.
If you have any questions about privacy-related issues or wish to complain about a breach of your privacy or the handling of your personal information by us, please contact our Data Protection Officer at dpo@aimss.com.au. We may ask you to lodge your complaint in writing. Any complaint will be investigated by the Privacy Officer and you will be notified of the making of a decision in relation to your complaint as soon as is practicable after it has been made, usually within 30 days.
If we are unable to satisfactorily resolve your concerns about our handling of your personal information, you can contact the Office of the Australian Information Commissioner:
GPO Box 5218 - Sydney NSW 2001
Email: enquiries@oaic.gov.au
Phone: 1300 363 992
For European Union citizens, please contact your relevant Data Protection Authority (DPA) for your location see https://iapp.org/resources/article/how-to-notify-your-dpa-of-a-data-breach/ for regional information.